Academics

Office of the Registrar

Operating Hours:
Monday - Friday 8:00 AM to 5:00 PM


Procedures

ENROLLMENT OF UNDERGRADUATE PROGRAMS

  1. Midshipman to log-in at MAAP On-line Enrollment System (OES).
  2. Midshipman to accomplish OES-Profiling.
  3. Midshipman to present verification code to the Office of the Registrar.
  4. Midshipman to accomplish OES Clearance.
  5. Midshipman to secure Enrollment Form from the Office of the Registrar through his/her MAAP OES personal account.

Note: All midshipmen/women are required to submit their school credentials from their previous schools upon enrollment to the Office of the Registrar. Also, the Office of the Registrar will post memorandum in your respective areas regarding the schedule of enrollment. Kindly contact the Office of the Registrar for the schedule of enrollment.

ENROLLMENT OF GRADUATE PROGRAM

  1. Continuing/new student shall coordinate to the CAMS representative regarding his/her intent to enroll.
  2. Continuing/new student shall access and accomplish the Online CAMS-OAES.
  3. Continuing/new student to receive Enrollment Form once enrolled through your CAMS-OAES Account.

NOTE:

  1. CAMS will:
    • assess the courses preferred by the student for enrollment.
    • approve the enrollment and issue order of payment for tuition and other miscellaneous fees.
    • advise the student to send the proof of payment through email.
    • forward the proof of payment to the Finance Department through CAMS-OAES.
  2. Finance representative will process the payment through CAMS-OAES.
  3. Registrar will access the name of students once approved by CAMS and cleared by the Finance.
  4. Kindly contact the Office of the Registrar for the schedule of enrollment.

ENROLLMENT OF TRAINEES

  1. Trainee to receive email from the Registrar regarding instructions for online enrollment.
  2. Trainee to register, enroll, and submit entry requirements through online.
  3. Trainee to receive an email from the Registrar regarding his/her enrollment status and Order of Payment, if paying trainee.
  4. Trainee to receive a link regarding his/her class schedule from the ASTC / MSC / MLC once enrolled.

NOTE: Only those trainees endorsed by the ASTC / MSC / MLC for enrollment will receive online instructions. Kindly coordinate to ASTC, MSC, or MLC for reservation or any inquiries.

APPLICATION FOR GRADUATION AND TO JOIN THE COMMENCEMENT EXERCISES

COMMENCEMENT EXERCISES

The MAAP Commencement Exercises are scheduled for May and December each year. Attendance of the graduating student to the commencement program is OPTIONAL.


GRADUATION REQUIREMENTS
  1. Submitted graduation application.
  2. Passed all the courses in his/her curriculum.
  3. Completed onboard training and complied with pertinent validation and assessments.
  4. Passed the comprehensive examination of competencies.

APPLICATION FOR GRADUATION

This application signifies the student’s desire for his/her degree to be conferred and officially documented on his/her academic transcript, regardless of whether he/she attends the May or December commencement ceremony.

ELIGIBLE APPLICANTS
  • Student from 3-1 Scheme / Bridging Program

    • Students that disembarked from January to March or from June to October are eligible to apply for graduation at other times during the year. However, students who are disembarking in April should apply for May graduation, while those disembarking in November should apply for the December graduation.

  • Student from 2-1-1 Scheme

    • Students may apply during the 2nd Semester of his/her graduating year (4th Year Level).

  • Student with approved extension of residency

    • Student who is beyond the maximum residency period must submit a letter requesting for extension of residency. The said letter is to be forwarded to the MAAP President for approval. Once the extension is granted, the student can proceed to Step 1.

PROCESS
    Step 1 : Fill out the online application form for graduation and commencement exercises by typing the link or scanning the QR code below:

    Type the URL below on your browser’s address bar:

    https://forms.gle/nFWwx6h1q2z9pcGp8

    Or, scan the QR Code below:



    REMINDER:
    • Please refrain from submitting multiple applications to prevent confusion on our end.
    • The intention you specify in your application to join the Commencement Exercise in either May or December will be considered FINAL and will be the basis for our endorsement to ACAT for the necessary preparations.
    Step 2 : Secure original copy of Notarized Certificate of Validation, Assessment, and Approval (CVAA), and placement report from the Department of Shipboard.
    Step 3 : Secure original copy of Certificate of Completion for UTOIC-Part A Training Course or Refresher Course. (For student who has exceeded the residency period in reference to ACAT Resolution No. 009-2019 dated November 20, 2019, and/or is not under the CMO 20 s. 215, CMO 67 s. 2017, JCMMC No. 01 s. 2019, or JCMMC No. 0 s. 2023 curriculum.)
    Step 4 : Report to the Office of the Registrar to get an Application for Comprehensive Examination and submit CVAA, placement report, and Certificate of Completion for UTOIC-Part A Training Course or Refresher Course (if applicable), for 3-1 Scheme/Bridging Program students.

    Students in the 2-1-1 scheme must finish and pass all courses in their last semester before they can get an Application for the Comprehensive Examination at the Office of the Registrar.

    Only those who have completed both the academic and onboard training requirements will be permitted to take the Comprehensive Examination.

    Step 5 : Secure an endorsement for the Comprehensive Examination from the Office of the Registrar after completing the necessary academic, onboard training, and institutional requirements.
    Step 6 : Proceed to the Center of Competency and Assessment (CCA) and present the endorsement for the Comprehensive Examination.
    Step 7 : Submit a Certificate of Completion to the Office of the Registrar once passed the Comprehensive Examination from the CCA.
    Step 8 : Receive an email from the Office of the Registrar regarding the status of application for graduation.

The Registrar will endorse the student to the Academic Council and Training for deliberation and issuance of an ACAT Resolution number on the second Friday of each month.

Graduation requirements must be completed within the calendar year from the date of application. If you do not fulfill the requirements within that year, you will need to submit a new application the following year, as the original application will no longer be valid.

Ref: ACAT Resolution No. 008-2024

REQUEST FOR DOCUMENTS THROUGH REPRESENTATIVE

This procedure applies to documents issued by the Office of the Registrar once available for claiming.

  1. For the ASTC/MSC Certificate of Completion, Certificate of Enrollment, True Copy of Grades, Transfer Credential etc.
    1. Download and fill-up AUTHORIZATION TO REQUEST/RECEIVE DOCUMENTS FORM.
      Note: If the form does not appear in the browser, kindly check your "Downloads" folder.
    2. Submit fully accomplished AUTHORIZATION TO REQUEST/RECEIVE DOCUMENTS FORM to the MAAP-Office of the Registrar, Mariveles Bataan with:

      2.1 photocopy of valid ID with signature from the Representative and,
      2.2 photocopy of valid ID with signature from the Requesting Party (Document Owner).

    3. Receive requested documents.
  2. For the MAAP Transcript of Records and/or Diploma
    1. Download and fill-up AUTHORIZATION TO REQUEST/RECEIVE DOCUMENTS FORM.
      Note: If the form does not appear in the browser, kindly check your "Downloads" folder.
    2. Submit fully accomplished AUTHORIZATION TO REQUEST/RECEIVE DOCUMENTS FORM to the MAAP-Office of the Registrar, Mariveles Bataan with:

      2.1 photocopy of valid ID with signature from the Representative and,
      2.2 photocopy of valid ID with signature from the Requesting Party (Document Owner)
      2.3 original copy of Special Power of Attorney (SPA).

    3. Receive requested documents.

Releasing

TRANSCRIPT OF RECORDS/DIPLOMA

  1. MAAP Graduate will:
    1. Accomplish Registrar's Online Outgoing Clearance (ROCS).
    2. Pay mailing fee in cash or Gcash (graduate will receive an email from the Office of the Registrar for the Gcash account number and corresponding amount)
    3. Send proof of payment to registrar@maap.edu.ph with the email subject format: NAME /PROOF OF PAYMENT/CLASS. (ex. DELA CRUZ, JUAN M. / PROOF OF PAYMENT / CLASS 2020, if payment was made through GCash).
    4. Monitor the delivery status. LBC Tracking Number/s is/are posted at the Registrar’s Facebook Account.
    5. Wait for delivery.
    6. Scan Acknowledgement Receipt QR Code once the document has been received. The QR Code is sent together with the document.
     

    REMINDER: Please take note that releasing of Transcript of Records and /or Diploma depends on the following:

    • Availability of ACAT Resolution Number, electronic/documentary tax stamp from Finance Department, and notarized Certificate of Validation, Assessment and Approval (CVAA) and placement report from DST,
    • Fully accomplished Online Outgoing Clearance
    • Paid mailing fee
    • Schedule of releasing of certificates is every Saturday or any day that suits the availability of the personnel.

    Available TOR/Diploma

FOR GRADUATES:
  • Please refer to the link below for the list of LBC TRACKING NUMBER that your Transcript of Records and /or Diploma has been sent through express delivery courier.
https://www.facebook.com/media/set/?set=a.1710877802747140&type=3
FOR RESIGNED /TERMINATED / SEPARATED MIDSHIPMAN/WOMAN:
  1. Secure and process Outgoing Clearance Form at the Office of the Registrar. Kindly coordinate to the Office of the Registrar for instructions.
  2. Receive fully signed Transfer Credential and True Copy of Grades.

TRUE COPY OF GRADES / CERTIFICATE OF ENROLLMENT

  1. Submit a Request Letter addressed to the Registrar stating the purpose of your request, your program, class, midshipman serial number and scheme in pdf format and with your signature on it.
  2. Attach a copy of your valid ID (MARINA/PRC ID, UMID, Passport, SRB etc.) for verification purposes.
  3. Forward your Request Letter to the Office of the Registrar for Approval through email at registrar@maap.edu.ph

Note:Releasing of Requested documents is within 3 working days upon receipt of the request letter.

REQUEST FOR RE-ISSUANCE / REPLACEMENT OF TOR, DIPLOMA OR CERTIFICATE OF COMPLETION

  1. Fill out the google form for your respective concern:
    • For RE-ISSUANCE / REPLACEMENT OF DIPLOMA / TRANSCRIPT OF RECORDS please click this link.
    • For RE-ISSUANCE OF CERTIFICATE OF COMPLETION please click the link.
  2. Pay re-issuance/replacement fee through bank transfer or in cash at MAAP Satellite Office, Manila.


    MAAP BANK DETAILS
    Account Holder's Name: Maritime Academy of Asia and the Pacific
    Account Holder's Address: Kamaya Point, Brgy. Alas-asin, Mariveles, Bataan
    Account No. : 0045 4007-6402
    Bank Name: BDO
    Bank Address: Quiapo Branch

    Kindly email a copy of the proof of payment at finance@maap.edu.ph.

  3. Upload complete required documents.
  4. Monitor your email for the status of your request.
  5. If the requestor is unable to attend to the transaction himself/herself, he/she must email the following at registrar@maap.edu.ph
    1. Special Power of Attorney (for Diploma and Official Transcript of Records only)
    2. Fully accomplished F-087 AUTHORIZATION TO REQUEST/RECEIVE DOCUMENTS FORM.
      Note: If the form does not appear in the browser, kindly check your "Downloads" folder.
    3. Photocopy of requestor’s valid ID with picture and signature and a photocopy of his/her representative’s valid ID with picture and signature.

    6. MAAP Transcript of Records and Diploma will be mailed directly to you once paid and complied with the requirements.

Contact Us

For enrollment, school credentials, verification, transcript of records, diploma, graduation, residency period and other concerns: registrar@maap.edu.ph
For training registration, enrollment, releasing, and request for re-issuance of course completion certificate concerns: training.registrar@maap.edu.ph
02-8784-9100 local 4006 / 4005
047-237-3355 local 4006 / 4005
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