Academics

Office of the Registrar

Operating Hours:
Monday - Friday 8:00 AM to 5:00 PM
Saturday 8:00 AM to 12:00 NN

Procedures

ENROLLMENT OF UNDERGRADUATE PROGRAMS

  1. Midshipman to log-in at MAAP On-line Enrollment System (OES).
  2. Midshipman to accomplish OES-Profiling.
  3. Midshipman to present verification code to the Office of the Registrar.
  4. Midshipman to accomplish OES Clearance.
  5. Midshipman will secure Enrollment Form from the Office of the Registrar through his/her MAAP OES personal account.

Note: All midshipmen/women are required to submit their school credentials from their previous schools upon enrollment to the Office of the Registrar. Also, the Office of the Registrar will post memorandum in your respective areas regarding the schedule of enrollment.

ENROLLMENT OF GRADUATE PROGRAM

  1. Continuing/new student shall coordinate to the CAMS representative regarding his/her intent to enroll.
  2. Continuing/new student shall access and accomplish the Online CAMS-OAES.
  3. Continuing/new student to receive Enrollment Form once enrolled through your CAMS-OAES Account.

NOTE:

  1. CAMS will:
    • assess the courses preferred by the student for enrollment.
    • approve the enrollment and issue order of payment for tuition and other miscellaneous fees.
    • advise the student to send the proof of payment through email.
    • forward the proof of payment to the Finance Department through CAMS-OAES.
  2. Finance representative will process the payment through CAMS-OAES.
  3. Registrar will access the name of students once approved by CAMS and cleared by the Finance.

ENROLLMENT OF TRAINEES

  1. Trainee to receive email from the Registrar regarding instructions for online enrollment.
  2. Trainee to register, enroll, and submit entry requirements through online.
  3. Trainee to receive an email from the Registrar regarding his/her enrollment status and Order of Payment, if paying trainee.
  4. Trainee to receive a link regarding his/her class schedule from the ASTC / MSC / MLC once enrolled.

NOTE: Only those trainees endorsed by the ASTC / MSC / MLC for enrollment will receive online instructions. Please coordinate to the said Departments to reserve a slot.

APPLICATION FOR COMPLETION OF DEGREE PROGRAM

For students from 3-1 Scheme, Bridging Program or with approved extension of residency period

Student may apply anytime once he/she completed his/her seagoing service days and academic requirements:
Student will:

  1. Accomplish the online Application for Completion of Degree Program and Graduation Ceremony Form. Click here to access the link.
  2. Coordinate to the Department of Shipboard Training regarding processing of your Final Grade Report, Placement Report, and Notarized Certificate of Validation, Assessment and Approval (CVAA). Please be reminded that the Office of the Registrar has to wait for the notarized CVAA from the Department of Shipboard Training prior endorsing you to ACAT for Resolution Number.
  3. Coordinate to the Department of Academics regarding removal of INC of your COMPRE or in any course, if Incomplete. The Registrar’s Completion Form for the Undergraduate Program will be sent thru email by request. Please be reminded that the Office of the Registrar has to wait for your Final Grade Report from the Department of Academics prior endorsing you to ACAT for Resolution Number.
  4. Submit the following documents in soft copies to registrar@maap.edu.ph with email subject: NAME/CHED S.O. REQUIREMENTS
    (ex. Dela Cruz, Juan / CHED S.O. Requirements)
    1. Certificate of Sea Service
    2. Seafarer’s Identification and Record Book or Seafarer’s Record Book
    3. Passport with immigration stamp of departure and arrival or;
    4. Crew list with ship stamp and coast guard stamp, and
    5. Training Record Book (Personal Details Page with TRB Number)
  5. Process Registrar-Online Outgoing Clearance for Transcript of Records and Diploma, if qualified.

REMINDERS:

  • Incomplete requirements will not be endorsed to CHEDRO III for application for CHED Special Order Number.
  • Graduating student enrolled in AY 2013-2014 onwards must complete the academics, shipboard training, and curriculum requirements.
  • Submission of application for Special Order Number to CHEDRO 3 is every 2nd Friday of the month or any day suitable to the personnel-in-charge.
  • The Office of the Registrar will send an email to all the candidates for graduation. They will inform that their MAAP Transcript of Records and Diploma will be made available upon the release of CHED Special Order Number and Outgoing Clearance. They will also be advised to monitor the MAAP Website or Registrar’s Official Facebook Account for announcement on the releasing of their Transcript of Records and Diploma.


For students from 2-1-1 Scheme or (currently enrolled for the 2nd semester, 4th Year Level)

2-1-1 scheme students are those students who were enrolled for the 4th Year Level upon endorsement by the Department of Shipboard Training.
Student may apply during the 2nd semester of his/her graduating year:
Student will:

  1. Accomplish the online Application for Completion of Degree Program and Graduation Ceremony Form. Click here to access the link.
  2. Coordinate to the Department of Shipboard Training regarding processing of your Final Grade Report, Placement Report, and Notarized Certificate of Validation, Assessment and Approval (CVAA). Please be reminded that the Office of the Registrar has to wait for the notarized CVAA from the Department of Shipboard Training prior endorsing you to ACAT for Resolution Number
  3. Coordinate to the Department of Academics regarding removal of INC of your COMPRE or in any course, if incomplete. The Registrar’s Completion Form for the Undergraduate Program will be sent thru email by request. Please be reminded that the Office of the Registrar has to wait for your Final Grade Report from the Department of Academics prior endorsing you to ACAT for Resolution Number.
  4. Submit the following documents in soft copies to registrar@maap.edu.ph with email subject: NAME/CHED S.O. REQUIREMENTS
    (ex. Dela Cruz, Juan / CHED S.O. Requirements)
    1. Certificate of Sea Service
    2. Seafarer’s Identification and Record Book or Seafarer’s Record Book
    3. Passport with immigration stamp of departure and arrival or;
    4. Crew list with ship stamp and coast guard stamp, and
    5. Training Record Book (Personal Details Page with TRB Number)
  5. Process Registrar-Online Outgoing Clearance for Transcript of Records and Diploma, if qualified.

REMINDERS:

  • Incomplete requirements will not be endorsed to CHEDRO III for application for CHED Special Order Number.
  • Graduating student enrolled in AY 2012-2013 or earlier must submit copies of UTOIC-Part A Updating Certificate of Completion and complete the academics, shipboard training, and curriculum requirements
  • Graduating student enrolled in AY 2013-2014 onwards must complete the academics, shipboard training, and curriculum requirements.
  • Submission of application for Special Order Number to CHEDRO 3 is every within 15 working days or any day suitable to the personnel-in-charge.
  • The Office of the Registrar will send an email to all the candidates for graduation. They will inform that their MAAP Transcript of Records and Diploma will be made available upon the release of CHED Special Order Number and Outgoing Clearance. They will also be advised to monitor the MAAP Website or Registrar’s Official Facebook Account for announcement on the releasing of their Transcript of Records and Diploma.

APPLICATION TO JOIN THE GRADUATION CEREMONY

  • The graduation ceremony at MAAP is conducted every May or December of the current year. The date of graduation is incorporated at the MAAP Academic Calendar forwarded to CHEDRO3 and to all concerned offices.
  • Students from 2-1-1 scheme who have applied for completion of degree program and are completed the requirements will be automatically included on the list of graduates who will join the graduation ceremony either by May or December of the current year.
  • Students from 3-1 scheme or with approved extension of residency period, may opt to apply to join the graduation ceremony. Students who have completed their degree program from January to May of the current year, may opt to join the May graduation ceremony provided that his/her completion date is a week before the declared graduation date.
  • Likewise, students who have completed their degree program from May to December of the current year, may opt to join the December graduation ceremony provided that his/her completion date is a week before the declared graduation date.
  • Students will receive an email from the Office of the Registrar regarding his/her application and instructions for his/her reporting date to MAAP, if approved.
  • The Office of the Registrar will prepare the list of graduates who are for Graduation Ceremony, for recommending approval of ACAT and approval by the MAAP President.
  • The approved list is to be forwarded to concerned offices for reference.

REQUEST FOR DOCUMENTS THROUGH REPRESENTATIVE

This procedure applies to documents issued by the Office of the Registrar once available for claiming.

  1. For the ASTC/MSC Certificate of Completion, Certificate of Enrollment, True Copy of Grades, Transfer Credential etc.
    1. Download and fill-up AUTHORIZATION TO REQUEST/RECEIVE DOCUMENTS FORM.
      Note: If the form does not appear in the browser, kindly check your "Downloads" folder.
    2. Submit fully accomplished AUTHORIZATION TO REQUEST/RECEIVE DOCUMENTS FORM to the MAAP-Office of the Registrar, Mariveles Bataan with:

      2.1 photocopy of valid ID with signature from the Representative and,
      2.2 photocopy of valid ID with signature from the Requesting Party (Document Owner).

    3. Receive requested documents.
  2. For the MAAP Transcript of Records and/or Diploma
    1. Download and fill-up AUTHORIZATION TO REQUEST/RECEIVE DOCUMENTS FORM.
      Note: If the form does not appear in the browser, kindly check your "Downloads" folder.
    2. Submit fully accomplished AUTHORIZATION TO REQUEST/RECEIVE DOCUMENTS FORM to the MAAP-Office of the Registrar, Mariveles Bataan with:

      2.1 photocopy of valid ID with signature from the Representative and,
      2.2 photocopy of valid ID with signature from the Requesting Party (Document Owner)
      2.3 original copy of Special Power of Attorney (SPA).

    3. Receive requested documents.

Releasing

TRANSCRIPT OF RECORDS/DIPLOMA

  1. MAAP Graduate will:
    1. Accomplish Online Outgoing Clearance
    2. Pay mailing fee in cash thru: Gcash (graduate will receive an email from the Office of the Registrar for the Gcash account number and corresponding amount)
    3. Send proof of payment to registrar@maap.edu.ph with the email subject format: NAME /PROOF OF PAYMENT/CLASS. (ex. DELA CRUZ, JUAN M. / PROOF OF PAYMENT / CLASS 2020.
    4. Receive LBC Tracking Number from the Office of the Registrar for monitoring. LBC Tracking Number/s is/are posted at the Registrar’s Facebook Account.
    5. Wait for delivery.
    6. Scan Acknowledgement Receipt QR Code once the document has been received. The QR Code is sent together with the document.
     

    REMINDER: Please take note that releasing of Transcript of Records and /or Diploma depends on the following:

    • Availability of CHED Special Order Number from CHEDRO 3
    • Fully accomplished Online Outgoing Clearance
    • Paid mailing fee
    • Schedule of releasing of certificates is every Saturday or any day that suits the availability of the personnel.

    You may verify if your name is on the List of Available TOR/Diploma by clicking on the link below.

    Available TOR/Diploma

  2. For Resigned / Terminated / Separated Midshipmen/women
    1. Secure Outgoing Clearance Form at the Office of the Registrar.
    2. Submit fully accomplished Outgoing Clearance for TOR.
    3. Receive fully signed Transfer Credential and True Copy of Grades.

    Note:Transcript of Records will be issued upon receipt of the lower part of the issued Transfer Credential signed by your present school.

TRUE COPY OF GRADES / CERTIFICATE OF ENROLLMENT

  1. Submit a Request Letter addressed to the Registrar stating the purpose of your request, your program, class, midshipman serial number and scheme in pdf format and with your signature on it.
  2. Attach a copy of your valid ID (MARINA/PRC ID, UMID, Passport, SRB etc.) for verification purposes.
  3. Forward your Request Letter to the Office of the Registrar for Approval through email at registrar@maap.edu.ph

Note:Releasing of Requested documents is within 3 working days upon receipt of the request letter.

REQUEST FOR RE-ISSUANCE / REPLACEMENT OF TOR, DIPLOMA OR CERTIFICATE OF COMPLETION

  1. Fill out the google form for your respective concern:
    • For RE-ISSUANCE / REPLACEMENT OF DIPLOMA / TRANSCRIPT OF RECORDS please click this link.
    • For RE-ISSUANCE OF CERTIFICATE OF COMPLETION please click the link.
  2. Pay re-issuance/replacement fee through bank transfer or in cash at MAAP Satellite Office, Manila.


    MAAP BANK DETAILS
    Account Holder's Name: Maritime Academy of Asia and the Pacific
    Account Holder's Address: Kamaya Point, Brgy. Alas-asin, Mariveles, Bataan
    Account No. : 0045 4007-6402
    Bank Name: BDO
    Bank Address: Quiapo Branch

    Kindly email a copy of the proof of payment at finance@maap.edu.ph.

  3. Upload complete required documents.
  4. Monitor your email for the status of your request.
  5. If the requestor is unable to attend to the transaction himself/herself, he/she must email the following at registrar@maap.edu.ph
    1. Special Power of Attorney (for Diploma and Official Transcript of Records only)
    2. Fully accomplished F-087 AUTHORIZATION TO REQUEST/RECEIVE DOCUMENTS FORM.
      Note: If the form does not appear in the browser, kindly check your "Downloads" folder.
    3. Photocopy of requestor’s valid ID with picture and signature and a photocopy of his/her representative’s valid ID with picture and signature.
  6. MAAP Transcript of Records and Diploma will be mailed directly to you once paid and complied with the requirements.

Contact Us

For enrollment, school credentials, verification, transcript of records, diploma, graduation, residency period and other concerns: registrar@maap.edu.ph
For training registration, enrollment, releasing, and request for re-issuance of course completion certificate concerns: training.registrar@maap.edu.ph
02-8784-9100 local 4006 / 4005
047-237-3355 local 4006 / 4005
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