Academics

Office of the Registrar

Operating Hours:
Monday - Friday 8:00 AM to 5:00 PM


Procedures

ENROLLMENT OF UNDERGRADUATE PROGRAMS

  1. Midshipman to log-in at MAAP On-line Enrollment System (OES).
  2. Midshipman to accomplish OES-Profiling.
  3. Midshipman to present verification code to the Office of the Registrar.
  4. Midshipman to accomplish OES Clearance.
  5. Midshipman to secure Enrollment Form from the Office of the Registrar through his/her MAAP OES personal account.

Note: All midshipmen/women are required to submit their school credentials from their previous schools upon enrollment to the Office of the Registrar. Also, the Office of the Registrar will post memorandum in your respective areas regarding the schedule of enrollment. Kindly contact the Office of the Registrar for the schedule of enrollment.

ENROLLMENT OF GRADUATE PROGRAM

  1. Continuing/new student shall coordinate to the CAMS representative regarding his/her intent to enroll.
  2. Continuing/new student shall access and accomplish the Online CAMS-OAES.
  3. Continuing/new student to receive Enrollment Form once enrolled through your CAMS-OAES Account.

NOTE:

  1. CAMS will:
    • assess the courses preferred by the student for enrollment.
    • approve the enrollment and issue order of payment for tuition and other miscellaneous fees.
    • advise the student to send the proof of payment through email.
    • forward the proof of payment to the Finance Department through CAMS-OAES.
  2. Finance representative will process the payment through CAMS-OAES.
  3. Registrar will access the name of students once approved by CAMS and cleared by the Finance.
  4. Kindly contact the Office of the Registrar for the schedule of enrollment.

ENROLLMENT OF TRAINEES

  1. Trainee to receive email from the Registrar regarding instructions for online enrollment.
  2. Trainee to register, enroll, and submit entry requirements through online.
  3. Trainee to receive an email from the Registrar regarding his/her enrollment status and Order of Payment, if paying trainee.
  4. Trainee to receive a link regarding his/her class schedule from the ASTC / MSC / MLC once enrolled.

NOTE: Only those trainees endorsed by the ASTC / MSC / MLC for enrollment will receive online instructions. Kindly coordinate to ASTC, MSC, or MLC for reservation or any inquiries.

APPLICATION FOR COMPLETION OF DEGREE PROGRAM AND TO JOIN THE GRADUATION CEREMONY

FOR BSMT, BSMarE, and BSMEET

Student will:

  1. Accomplish the online Application for Completion of Degree Program and Graduation Ceremony Form by clicking this (link). Kindly contact the Office of the Registrar for the schedule in the opening of application for graduation.
  2. Coordinate to the Department of Shipboard Training regarding processing of your Final Grade Report, Placement Report, and Notarized Certificate of Validation, Assessment and Approval (CVAA). Please be reminded that the Office of the Registrar has to wait for the notarized CVAA from the Department of Shipboard Training prior endorsing you to ACAT for Resolution Number.
  3. Coordinate to the Department of Academics regarding removal of INC of your COMPRE or in any course,if Incomplete. The Registrar’s Completion Form for the Undergraduate Program will be sent thru email by request. Please be reminded that the Office of the Registrar has to wait for your Final Grade Report from the Department of Academics prior endorsing you to ACAT for Resolution Number.
  4. Submit copies of UTOIC-Part A Certificate of Completion, if required. The list of students who are required to undergo the UTOIC-Part A Training will be posted after the Academic Council and Training deliberation. Please be reminded that the Office of the Registrar has to wait for your Certificate of Completion from the AMOSUP Seamen’s Training Center or any training centers prior to endorsing you to ACAT for Resolution Number.
  5. Submit a copy of Refresher Course Certificate approved by CHED and MARINA (only for those students with approved extension of residency period in reference to ACAT Resolution Number 001-2023). Please be reminded that the Office of the Registrar has to wait for your Refresher Course Certificate prior to endorsing you to ACAT for Resolution Number.
  6. Process Registrar-Online Outgoing Clearance for Transcript of Records and Diploma, if qualified.

REMINDERS:

  • Graduating students must
    1. Completed classroom instruction.
    2. Completed Onboard Training and complied with the pertinent validation and assessments.
    3. Passed the comprehensive examination.
    4. Completed Refresher Course approved by CHED and MARINA (only for those students with approved extension residency period in reference to ACAT Resolution Number 001-2023)
    5. Passed the competency assessment (only for those students with approved extension residency period in reference to ACAT Resolution Number 001-2023)
    6. Completed UTOIC-Part A Training (only for those students with approved extension residency period in reference to ACAT Resolution Number 001-2023)
    7. Complied with MAAP's policies and requirements.

REFERENCES:

a. ACAT Resolution No. 001-11 dated July 25, 2011, requirements for graduation and application for graduation honors:
  • Candidates for graduation awards and Latin Honors shall submit documents qualifying them for such awards.
  • Basis for graduation awards and honors shall be the final grade of the official MAAP Grading System.
b. ACAT Resolution No. 009-2019 dated November 20, 2019, policy for residency and graduation requirements for the undergraduate programs:
  • Student who is enrolled in any four-year program should finish the program within seven (7) school years period from the date of first enrollment during the First Year Level.
  • In exceptionally meritorious cases, extensions of residence beyond the maximum residency period of completion may be approved by the President upon recommendation of the ACAT Chairman in reference to the letter of consideration submitted by the concern student.
  • Any student who fails to complete all requirements of the degree within maximum residency period and any approved extension thereof shall be disqualified from the Roster of MAAP Midshipman/woman.
c. ACAT Resolution Number 001-2023, procedure in processing students returning over the prescribed residency period.
FOR BRIDGING PROGRAM (BSME to BSMarE)

Student will:

  1. Accomplish the online Application for Completion of Degree Program by clicking this (link). Only students with Notarized Certificate of Validation, Assessment and Approval (CVAA) and Placement Report from the Department of Shipboard Training will accomplish this form.The Registrar will send an email for instructions.
  2. Process Registrar-Online Outgoing Clearance for Transcript of Records and Diploma, once the ACAT RESOLUTION NUMBER is available. You will receive instructions through your personal email address.

REMINDERS:

  • Your Transcript of Records and Diploma will be made available upon receipt of the following:
    1. ACAT RESOLUTION NUMBER
    2. ELECTRONIC DOCUMENTARY TAX STAMP
    3. TRANSCRIPT OF RECORDS FROM YOUR PREVIOUS SCHOOL, if not yet submitted.
    4. FULLY ACCOMPLISHED REGISTRAR OUTGOING CLEARANCE SYSTEM (ROCS)

REQUEST FOR DOCUMENTS THROUGH REPRESENTATIVE

This procedure applies to documents issued by the Office of the Registrar once available for claiming.

  1. For the ASTC/MSC Certificate of Completion, Certificate of Enrollment, True Copy of Grades, Transfer Credential etc.
    1. Download and fill-up AUTHORIZATION TO REQUEST/RECEIVE DOCUMENTS FORM.
      Note: If the form does not appear in the browser, kindly check your "Downloads" folder.
    2. Submit fully accomplished AUTHORIZATION TO REQUEST/RECEIVE DOCUMENTS FORM to the MAAP-Office of the Registrar, Mariveles Bataan with:

      2.1 photocopy of valid ID with signature from the Representative and,
      2.2 photocopy of valid ID with signature from the Requesting Party (Document Owner).

    3. Receive requested documents.
  2. For the MAAP Transcript of Records and/or Diploma
    1. Download and fill-up AUTHORIZATION TO REQUEST/RECEIVE DOCUMENTS FORM.
      Note: If the form does not appear in the browser, kindly check your "Downloads" folder.
    2. Submit fully accomplished AUTHORIZATION TO REQUEST/RECEIVE DOCUMENTS FORM to the MAAP-Office of the Registrar, Mariveles Bataan with:

      2.1 photocopy of valid ID with signature from the Representative and,
      2.2 photocopy of valid ID with signature from the Requesting Party (Document Owner)
      2.3 original copy of Special Power of Attorney (SPA).

    3. Receive requested documents.

Releasing

TRANSCRIPT OF RECORDS/DIPLOMA

  1. MAAP Graduate will:
    1. Accomplish Registrar's Online Outgoing Clearance (ROCS).
    2. Pay mailing fee in cash or Gcash (graduate will receive an email from the Office of the Registrar for the Gcash account number and corresponding amount)
    3. Send proof of payment to registrar@maap.edu.ph with the email subject format: NAME /PROOF OF PAYMENT/CLASS. (ex. DELA CRUZ, JUAN M. / PROOF OF PAYMENT / CLASS 2020, if payment was made through GCash).
    4. Monitor the delivery status. LBC Tracking Number/s is/are posted at the Registrar’s Facebook Account.
    5. Wait for delivery.
    6. Scan Acknowledgement Receipt QR Code once the document has been received. The QR Code is sent together with the document.
     

    REMINDER: Please take note that releasing of Transcript of Records and /or Diploma depends on the following:

    • Availability of ACAT Resolution Number, electronic/documentary tax stamp from Finance Department, and notarized Certificate of Validation, Assessment and Approval (CVAA) and placement report from DST,
    • Fully accomplished Online Outgoing Clearance
    • Paid mailing fee
    • Schedule of releasing of certificates is every Saturday or any day that suits the availability of the personnel.

    Available TOR/Diploma

FOR GRADUATES:
  • Please refer to the link below for the list of LBC TRACKING NUMBER that your Transcript of Records and /or Diploma has been sent through express delivery courier.
https://www.facebook.com/media/set/?set=a.1710877802747140&type=3
FOR RESIGNED /TERMINATED / SEPARATED MIDSHIPMAN/WOMAN:
  1. Secure and process Outgoing Clearance Form at the Office of the Registrar. Kindly coordinate to the Office of the Registrar for instructions.
  2. Receive fully signed Transfer Credential and True Copy of Grades.

TRUE COPY OF GRADES / CERTIFICATE OF ENROLLMENT

  1. Submit a Request Letter addressed to the Registrar stating the purpose of your request, your program, class, midshipman serial number and scheme in pdf format and with your signature on it.
  2. Attach a copy of your valid ID (MARINA/PRC ID, UMID, Passport, SRB etc.) for verification purposes.
  3. Forward your Request Letter to the Office of the Registrar for Approval through email at registrar@maap.edu.ph

Note:Releasing of Requested documents is within 3 working days upon receipt of the request letter.

REQUEST FOR RE-ISSUANCE / REPLACEMENT OF TOR, DIPLOMA OR CERTIFICATE OF COMPLETION

  1. Fill out the google form for your respective concern:
    • For RE-ISSUANCE / REPLACEMENT OF DIPLOMA / TRANSCRIPT OF RECORDS please click this link.
    • For RE-ISSUANCE OF CERTIFICATE OF COMPLETION please click the link.
  2. Pay re-issuance/replacement fee through bank transfer or in cash at MAAP Satellite Office, Manila.


    MAAP BANK DETAILS
    Account Holder's Name: Maritime Academy of Asia and the Pacific
    Account Holder's Address: Kamaya Point, Brgy. Alas-asin, Mariveles, Bataan
    Account No. : 0045 4007-6402
    Bank Name: BDO
    Bank Address: Quiapo Branch

    Kindly email a copy of the proof of payment at finance@maap.edu.ph.

  3. Upload complete required documents.
  4. Monitor your email for the status of your request.
  5. If the requestor is unable to attend to the transaction himself/herself, he/she must email the following at registrar@maap.edu.ph
    1. Special Power of Attorney (for Diploma and Official Transcript of Records only)
    2. Fully accomplished F-087 AUTHORIZATION TO REQUEST/RECEIVE DOCUMENTS FORM.
      Note: If the form does not appear in the browser, kindly check your "Downloads" folder.
    3. Photocopy of requestor’s valid ID with picture and signature and a photocopy of his/her representative’s valid ID with picture and signature.

    6. MAAP Transcript of Records and Diploma will be mailed directly to you once paid and complied with the requirements.

Contact Us

For enrollment, school credentials, verification, transcript of records, diploma, graduation, residency period and other concerns: registrar@maap.edu.ph
For training registration, enrollment, releasing, and request for re-issuance of course completion certificate concerns: training.registrar@maap.edu.ph
02-8784-9100 local 4006 / 4005
047-237-3355 local 4006 / 4005
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